Upload a Purchase Order

You can prepare and upload product data based on your product in CSV form or you can add each manually.

Brands can have various product producers for their products. While creating a purchase order, the user (brand) should keep in mind which product lines are belong to which product producers.

A few things to keep in mind while creating purchase orders:

1. There is a screen/session time limit. Users can add product lines of the purchase order up to 5 hours. After that, the screen time will be expired and product lines wont be saved.

2. You can always press ‘Create QR Codes’ on the right bottom corner. At that moment, the product lines will be saved. You can even log out. When you return, just simply press ‘back to product lines’ and you can continue.

Please note: Never press ‘Back to purchase order’ when adding product lines.

A brand can check the status of any purchase order. Once the product lines are updated and approved by Aware™, the status of product lines will be changed from 'Send to Approved'.

This is what each Status indication means:

Select - Transferring product tokens has not started

Concept - In progress of transferring product tokens

Done - Transferred product tokens to this order line

Send - Order line has been sent to admin for approval

Approved - Admin has approved the transfer of product tokens to this order line

Filled - Tokens have been sent to final the brand

All fields marked with * are mandatory!

PO's*

Be sure that you have uploaded your product data file before creating a PO

Press the blue ➕ sign: Click to create a new PO

• Order Date: It will be automatically filled by the system

• Order Number*: Put your order number

• Country*: Select your country from drop down list (indicated by during KYB)

• Producer*: Select product producer from the drop down list (make sure your supply partners are added as relations)

• ETD*: Select 'Estimated Time of Departure' from the virtual calendar

• Upload PO*: Scan and upload your PO

• Click save

Product Lines

Here, you can have overview of order number, order date, producer, ETD

• Click on Add Product Lines

• Product Lines*: Click on product lines

• Product: Select on your product from the drop list

• Color: Add the colour of your product

• Quantity*: Mention the quantity of each item

• Save: Click save

• Create QR code: Click to create code

QR Codes

• The brand will able to download the QR code and they can send a digital copy to product producers so it can be included in any label

Instruction Video

Do you prefer to watch a step-by-step video? Click on the video below! ⬇️

Adding Purchase Orders